Procedures for changing the address of the head office of a foreign-invested company (part 1)

The address of the head office of a foreign-invested company can also be the location of the investment project. In this article, we would like to give advice on the case of changing the head office address and at the same time changing the location of the company’s project recorded on the Investment Registration Certificate. The company must carry out the procedures for adjusting investment registration certificates and procedures for changing business registration.

Jägermeister Head Office / Struhk Architekten | ArchDaily

Legal basis

  • Enterprise Law No. 59/2020/QH14 promulgated by the National Assembly on June 17, 2020;
  • Investment Law No. 61/2020/QH14 promulgated by the National Assembly on June 17, 2020;
  • Decree 31/2021/ND-CP guiding the Law on Investment
  • Circular 03/2021/TT-BKHDT stipulating the form of documents and reports related to investment activities in Vietnam, investment from Vietnam to abroad and investment promotion issued by the Ministry of Planning and Investment

Content to register for changes

Procedures for adjusting investment certificates

Documents to be prepared:

  • A written request for adjustment of the investment project;
  • Report on the implementation of investment projects up to the time of adjustment;
  • Investor’s decision on adjustment of investment project for institutional investors;
  • Original investment registration certificate;
  • Certified copy of Investment Registration Certificate, Enterprise Registration Certificate;
  • Certified copy of ID card/CCCD/passport for individual investors; A certified copy of the Certificate of Establishment for institutional investors.
  • Investment report
  • An investment project proposal includes the following contents: Investor implementing the project, investment objectives, investment scale, investment capital and capital mobilization plan, location, duration, and investment schedule. , demand for labor, proposal for investment incentives, assessment of socio-economic impacts and efficiency of the project (in case of adding business lines).
  • Head office lease contract, duly authenticated copy of documents proving the lessor’s right to lease (Certificate of land use right, construction permit, Certificate of business registration with real estate business function) lessor’s property or equivalent documents).
  • A written authorization for the individual to submit the application and receive the results as prescribed by law (if any).
  • Certified copy of ID card/CCCD/passport of the authorized person.

Submission of documents: Enterprises submit documents directly at the Investment Registration Office – Department of Planning and Investment, where the enterprise’s head office is located.

Processing time: 15 working days from the date of receipt of the dossier, the Investment Planning Department checks the validity of the dossier and issues a new Investment Registration Certificate to the enterprise.

Procedure to change business registration

Dossier to prepare

  • Notice of change of company headquarters;
  • Power of attorney (if not the legal representative of the company to submit directly);
  • Certified copy of ID card/CCCD/passport of the authorized person;
  • In addition, the enterprise must add the following additional documents:
    • For one-member limited liability companies, private enterprises: The owner’s decision on the change of the company’s head office;
    • For limited liability companies with 2 or more members, partnerships: Decision and valid copy of meeting minutes of the Members’ Council on the change of the company’s head office;
    • For joint stock companies: Decision and valid copy of meeting minutes of the General Meeting of Shareholders on the change of the company’s head office.

Apply: Enterprises can apply directly at the Business Registration Office where the enterprise is headquartered.

Time to complete the registration procedure for change of head office address: is from 5-7 working days from the date of application submission.

Above is our consultancy about this issue. If you need more detailed advice and answers as well as how to access this service, please contact directly the Deputy Director of Sales: Lawyer Nhat Nam via hotline: 0912.35.65.75, 0912.35.53.53 or call the free legal consultation hotline 1900.6575 or send a service request via email: lienheluathongbang@gmail.com

Wishing you and your family good health, peace and success!

Best regards!