When changing the address of a joint-stock company’s branch to another province/city, the following procedures should be followed:

Procedures with tax authorities

• Notice of change of branch address of joint-stock company
• Make invoice cancellation if necessary
• Make tax finalization and pay all taxes that need to be paid;
• Get a certificate of completion of the code transfer procedure from the city, register for tax payment at the Tax Department where the branch of the company moves to.

Procedures at the business registration office

Changing the address of a joint-stock company’s branch needs to prepare documents and notify the business registration office where the branch of the company intends to move.

Dossier for dependent accounting branches

• Notice of change of branch address of the joint-stock company;
• The Company’s decision on changing the branch address of the Board of Directors for a joint-stock company;
• Minutes of the Company’s meeting on the change of branch address of the Board of Directors, for joint-stock companies;
• A copy of the company branch operation certificate, a copy of the company registration certificate.

Dossier for independent accounting branch:

• Documents provided by the tax party: tax payment status of the branch;
• Notice of changes in the operation registration contents of the branch;
• Minutes of the meeting of the joint-stock company on the change of the branch’s address;
• The decision of the Joint Stock Company on the change of the branch’s address;
• A copy of the company branch operation certificate, a copy of the business registration certificate.

Procedure for changing the seal

The company’s branch seal shows the content of the branch address information, so when changing the address to another province, the company must engrave the new seal and notify the seal sample to the business registration office where the branch is located.

The steps to take when changing the address of a joint-stock company’s branch are as follows:

Step 1: Joint-stock company prepares full documents according to regulations.

Step 2: Joint-stock company submits documents at Business Registration Office

• The representative who submits the application must arrive at the business registration office on time.
• Submit documents at the counter according to regulations, get the order number and wait for the call
• The specialist will check the application for sufficient documents as prescribed, receive the application and issue a receipt to the applicant.

Step 3: The Business Registration Office checks the validity of the application for changing the address of the joint-stock company’s branch and handles the company’s file.

Step 4: Based on the appointment date on the Receipt, the company will go to the Business Registration Office to receive the results of the application.

Above is our consultancy about this issue. If you need more detailed advice and answers as well as how to access this service, please contact directly the Deputy Director of Sales: Lawyer Nhat Nam via hotline: 0912.35.65.75, 0912.35.53.53 or call the free legal consultation hotline 1900.6575 or send a service request via email: lienheluathongbang@gmail.com

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